Saratoga Library Community Room Usage

Groups must read and adhere to this policy.

Fee

A nonrefundable fee is required for each use of the Community Room: $25 for 4 hours or less, $50 for over 4 hours up to 8 hours. It is payable 7 days after after confirmation of the reservation and before the use of the room, or the reservation will be canceled.

Reservations

  • The Saratoga Community Room is available for use during library open hours.
  • A group may use the Community Room only once per month.
  • Reservations may be made up to 90 days in advance.
  • The reservation time should include set-up and cleanup time.
  • Reservations may be made in person during Saratoga Library’s open hours or online.

Check-in

Notify the staff at the Accounts Desk that your group has arrived.

Room Setup

  • The group is responsible for arranging the chairs and tables before the meeting.
  • The group shall provide all needed equipment including television, DVD player, projector, etc. Staff assistance is not provided for room or equipment set-up.
  • Free wireless Internet access and a projection screen are available.
  • Nothing should be posted on walls or doors.

During the Program

  • Noise level should be appropriate for a Library.
  • Light refreshments may be served.

Cleanup and Exiting

  • The room must be left clean and in the same or better condition in which it was found.
  • The group is responsible for putting the chairs and tables back after the meeting.
  • The group is responsible for bringing its own trash bags, cleaning the kitchen and the refrigerator, and removing all uneaten food, drinks, and trash from the Community Room.
  • Please turn out the lights, close the doors, and notify Library staff when you leave.