Saratoga Library Room Usage

Community Room | Oak Room | Redwood Room

Before reserving a room for use at the library you must read and agree to adhere to the room usage requirements for the room you are booking.

Community Room Usage Requirements

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The Community Room accommodates 10 to 135 people.

Groups must read and adhere to the following usage requirements as well as the SCCLD Community Room Policy.

Fee

A nonrefundable fee is required for each use of the Community Room: $25 for 4 hours or less, $50 for over 4 hours up to 8 hours. It is payable 7 days after after confirmation of the reservation and before the use of the room, or the reservation will be canceled.

Reservations

  • The Saratoga Community Room is available for use during library open hours.
  • A group may use the Community Room only once per month.
  • Reservations may be made up to 90 days in advance.
  • The reservation time should include set-up and cleanup time.
  • Reservations may be made in person during Saratoga Library’s open hours or online.

Check-in

Notify the staff at the Accounts Desk that your group has arrived.

Room Setup

  • The group is responsible for arranging the chairs and tables before the meeting.
  • The group shall provide all needed equipment including television, DVD player, projector, etc. Staff assistance is not provided for room or equipment set-up.
  • Free wireless Internet access and a projection screen are available.
  • Nothing should be posted on walls or doors.

During the Program

  • Noise level should be appropriate for a Library.

Cleanup and Exiting

  • The room must be left clean and in the same or better condition in which it was found.
  • The group is responsible for putting the chairs and tables back after the meeting.
  • The group is responsible for bringing its own trash bags, cleaning the kitchen and the refrigerator, and removing all uneaten food, drinks, and trash from the Community Room.
  • Please turn out the lights, close the doors, and notify Library staff when you leave.

Oak Room Usage Requirements

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The Oak Room accommodates 4 to 12 people.

Groups must read and adhere to the following usage requirements.

  • Reservations may be made online up to 30 days in advance.
  • A group may book the Oak Room once per day.
  • The maximum booking duration on a single day is 2 hours.
  • If you do not arrive within 15 minutes of the start time of your reservation, the reservation is canceled and the room may be reserved by someone else.
  • Please exit promptly at the end of your reservation so the following user may begin the next reservation time.
  • Covered drinks are permitted.
  • The Library's Behavior Policy applies to the meeting room.

Redwood Room Usage Requirements

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The Redwood Room accommodates 1 to 6 people.

Groups must read and adhere to the following usage requirements.

  • Reservations may be made online one week in advance.
  • Patrons may reserve the Redwood Room for up to 2 hours per day.
  • Groups are requested to limit their reservations to once per day. If the same group makes more than one reservation in a day’s time, subsequent reservations may be cancelled. The same restriction applies to multiple members of the same group; please do not make multiple reservations using different library cards on the same day.
  • If you do not arrive within 15 minutes of the start time of your reservation, the reservation is canceled and the room may be given to someone else.
  • Please exit promptly at the end of your reservation so the following user may begin the next reservation time.
  • Please don't cover the windows.
  • Food is not permitted.
  • Covered drinks are permitted.

Book a Room

Book a Room @ the Library

Reserve a small or medium room for group study, discussions, or projects, or a large room for community events and activities.
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