Community Room: Orchard Room Usage Requirements
Groups must read and adhere to the following usage requirements. Permission to use the room will be granted upon the condition that all rules for use are followed.
Fee
- A non-refundable fee is required for each use of the Orchard Room: $25 for up to 4 hours, or $50 for over 4 hours up to 8 hours.
- Payment must be made in person within 7 days of approval of the booking.
- Acceptable forms of payment are: cash and check.
Reservations
- A group may use the Orchard Room only once per month.
- The reservation time should include set-up and cleanup time.
- Reservations may be made online up to 3 months in advance.
- User making the reservation must be 18 years old.
- Please allow for at least 2 business days for an approval decision.
- All publicity for programs must include a contact phone number other than that of the Los Altos Library and must not imply that the library is sponsoring the program.
Check-in
- Notify staff at the Accounts Desk that your group has arrived and when the program is over so that the doors to the lobby can be unlocked/locked.
- Groups using program room after 7pm need to arrive before 6:45pm
Room Setup
- The group is responsible for arranging the chairs and tables before the meeting.
- The following items are available for use:
- 100 stacking chairs
- 10 folding tables
- Podium
- White board
- Projection screen
- Sink
- The group shall provide all needed equipment not listed above including television, DVD player, projector, etc. All such equipment existing in the room is for library use only. Staff assistance is not provided for room or equipment set-up.
- Nothing should be posted on walls or doors.
- High wattage equipment is not permitted.
During the Program
- Noise level should be appropriate for a Library.
- Food and alcoholic beverages are not permitted.
- Only service animals are allowed.
Cleanup and Exiting
- The group is responsible for clean-up and the room must be left in good condition.
- The group is responsible for putting the chairs and tables back after the meeting.
- Please turn off the lights, close the doors, and notify staff at the Account Desk when you leave.
For meetings that end after the Library has closed:
- Make sure that no one is left in the Orchard Room and restrooms.
- Please turn off all lights in the Orchard Room and restrooms.
- Ensure that the exterior lobby doors are locked.
Study and Meeting Pods (A, B, C, D) Usage Requirements
- Patrons booking a Pod must read and adhere to the following usage requirements.
- Library services and programs have priority for the use of the Pods. The Library reserves the right to modify or cancel reservations with reasonable notice based on the operational needs of the Library.
- The Library's Behavior Standards Policy applies to all Pods.
- The individual making the pod reservation will be known as the "Responsible User."
- Patrons may reserve a Pod for up to 2 hours per day.
- Reservations may be made online up to seven days in advance.
- Meeting Pods are available for reservation by 1 person (Pods A & B), groups of 1 to 4 people (Pod C) or 1 to 8 people (Pod D).
- Individuals or groups must limit their reservations to once per day. If the same group makes more than one reservation in a day’s time, subsequent reservations may be cancelled. The same restriction applies to multiple members of the same group; please do not make multiple reservations using different library cards on the same day.
- The Responsible User must check in at the Adult Reference Desk and have a valid Santa Clara County Library card or phone number.
- If the Responsible User does not check in within 10 minutes after their reserved start time, the reservation is forfeit and may be given to another individual or group.
- In consideration of others, if you need to cancel your reservation please do so as soon as possible by using the cancellation link provided in the booking confirmation email, or by contacting the Los Altos Library at (650) 948-7683.
- Please exit promptly at the end of your reservation so the following user may begin the next reservation time.
- The Responsible User must tell the Adult Reference Desk staff when the individual or group vacates the Pod.
- Covered drinks are permitted.
- Food is not permitted.
- Please do not cover the windows.
- Please do not move the tables or bring in additional furniture.
- Pods are not soundproof. In consideration of others, please keep noise to a minimum.
- Property should not be left unattended in the Pod. The Library is not responsible for personal property.
- The Pod must be left in clean and neat condition.
- The Pod must be occupied continuously during the scheduled booking.
- The Responsible User will be held financially responsible for any damage to the Pod or furniture.
- Los Altos Library staff have the final authority to make accommodations regarding the use of the Pod, individuals or groups staying longer than the maximum time, and when to vacate for the next user.
Book a Room
Book a Room @ the Library
Reserve a small or medium room for group study, discussions, or projects, or a large room for community events and activities.
