ThinkTank Use Policy

Cupertino Library provides a community meeting room located on the second floor of the Library, for small groups to use for purposes of group study, discussions or projects. Reservations are made online and can be booked up to thirty days in advance.

Library services and programs have priority for the use of the rooms. The Library reserves the right to modify or cancel reservations with reasonable notice based on the operational needs of the Library.

Commercial uses and advertising, donations, raffles, collections, fees, or other sales are prohibited, except as provided by this policy, including use by an individual or any organization making sales or solicitations for any type of product or service, including nonprofit community groups and for-profit or private business organizations.

The Library’s contact information cannot be used as an official address for any individual or organization using the group study rooms.

If not otherwise specified, the ThinkTank is subject to the SCCLD Community Room Policy.

Regulations for Community Meeting Room


  • The ThinkTank may only be used by groups of at least 4 and not more than 15 people. If staff observe the room being used by less than 4 people, those people may be asked to leave.
  • The ThinkTank is available for reservation in 15 minute increments. Reservations can be made online for a maximum of two hours per day. 
  • Reservations can be made up to thirty days in advance. Groups are requested to limit their reservations to once per week. If the same group makes more than one reservation in a week’s time, subsequent reservations may be cancelled. 
  • Groups are expected to cancel rooms that are no longer needed. Reservations can be cancelled online. Groups that are more than 15 minutes late will lose their reservation.
  • Each group must have at least one person who is a registered Santa Clara County Library District cardholder and who will check in at the Adult Services Information Desk on the second floor at the start of the reservation time. This person is the "responsible user."
  • The responsible user needs to check in at the second floor reference desk at the start of their reserved time. The room will not be opened until at least 4 people, including the responsible user, are present at the second floor reference desk.
  • The responsible user must tell the Adult Services Information Desk staff when the group vacates the room.

Using the Group Study Room

  • The meeting room must be occupied continuously during the scheduled booking.
  • Adult Services Information Desk staff have the final authority to make accommodations regarding use of the meeting room, groups staying longer than the maximum time, and when to vacate for the next group. 
  • Please do not cover the windows.
  • Whiteboard markers & Mondopad accessories are available for checkout at the second floor reference desk.


  • The responsible user will be held financially responsible for any damage to the meeting room or furniture.
  • The room must be left in a clean and neat condition.
  • Property should not be left unattended in the room. The Library is not responsible for personal property.
  • The Library’s Behavior Policy applies to the meeting room.